An intuitive Digital Signage content management system

An intuitive Digital Signage content management system

QL Content Manager is a Digital Signage content management system that  features a simple and intuitive web-based interface. It provides all the advanced features you would expect from a professional-grade digital signage CMS.

QL Content Manager is accessible from any web browser and there is no local software to install or maintain. The combination of intuitive ‘drag & drop’ design and robust feature set is what makes our digital signage Content Manager a top choice for organizations around the world.


Main features:

  • Suitable for content management, user management, player management, reporting/analytics and content creation.
  • HTML5 based, compatible with any web browser and hardware platform.
  • UI is feature-rich and intuitive.
  • Easy to learn and use, no technical skill level required.
  • Very secure and stress tested regularly.
  • UI available in 32 different languages.
  • AD and ADFS compatible for user provisioning and single sign-on.

Content Library

Each group/level of our digital signage CMS system features its own content library. To share content among multiple sub-groups, simply import the content at a higher level. The higher you save your content in the hierarchy, the more shareable it becomes.

The Content Library at the top, or root level is deemed “global”. Content Libraries in the lower levels where players are assigned, are deemed local. Users at the local level who are given access to the higher levels, can grab shared content and drop it into their local playlists.

Playlists follow the same logic. A playlist created at the top, or root level can be used in any subgroup. When someone edits this global playlist, the changes are reflected anywhere that playlist is used.

Cases where you have multiple levels of subgroups give you additional options. For example, you can create subgroups for different countries, provinces or states. Then create another level below for each site or facility, followed by another sublevel for departments, and so on. When you’re done, you’ll be able to upload and manage your content/playlists by country, site or department.

Content management features

Users can preview uploaded videos in full screen, directly from the QL content library. Easily swap-in new versions of any media that has already been inserted in your playlists and schedules by using the ‘update media’ feature.

Assign validity periods to any content to control when it can be shown on screen. You set the item’s start and expiry date, or you can also specify a specific time/day of the week. (e.g. clip X can only be shown between 8:00 and 10:00 AM weekdays, or on specific days of the week and this rule will apply for the next month).

Smart content folders let you filter your content based on specific criteria. Quickly locate any content based on their assigned tags, expiration dates, last edit date or by the name of the user who last edited the content. Smart folders also list content waiting for approval.


Playlists are lists of media items that you can either schedule or use in Template zones. You can create an unlimited number of playlists and assign them to time slots in the planning window. When you publish, your players will show the playlist’s content according to your schedule.

QL Playlist Window

By default, media items will play according to their position in the playlist. You reorganize items by dragging them up and down the playlist, or you can switch to random playback mode.

Drag and drop a playlist inside a template to create a playlist zone. Any changes to the playlist will be reflected in the zone whenever the template is shown on screen.

Scheduling grid (QL Pro only)

In order to be shown, each playlist must be assigned one or more time slots in the scheduling grid. Drag and drop the desired playlists into the planning grid, then specify how long you want this playlist to run.

  • Pre-schedule your content in advance.
  • The planning grid is a visual representation of your weekly programming. Users must drag and drop playlists into the grid and assign a time slot so the content can play.

QL Pro’s digital signage content management system supports two types of programming.

  • Sequential programs: This is when time slots follow one another. For example, playlist A runs from 8 to 10AM, B from 10 to 11AM, etc.
  • Merged programs: This is when two or more time slots overlap one another.
QL Scheduling Grid

Player monitoring

QL Content Manager, our digital signage content management system lets you monitor your players right in your web browser so you can access real-time media player health and status information. Each QL Player in our digital signage CMS is color coded according to their current state. You always know how each player is doing.

QL Monitoring Window

Player diagnostics and live screenshots

QL users can access player diagnostics and generate live screenshots using QL Content Manager. Use this feature to see what is currently playing on any remote screen.

Get Instant Player Diagnostic And Screen Shot
Get instant player diagnostic and screen shot

Domains and multi-tenancy

The QL CMS system is a multi-tenant digital signage software designed to host multiple network operators, A/V integrators and commercial users. Tenants are assigned their own private domain where their content and programming is kept separate from other tenants. Each domain is self-contained with its own network of players in a private and secure environment.

Network operators and corporations can use QL Server’s domain feature to isolate users within different regions, departments, or locations. Administrators assigned to each domain can create their own sub-domains and manage user accounts at their discretion without affecting anyone else.

Domain and user management

User roles and permissions

QL administrators assign user rights that control which features they can use. Users can have very limited rights (view only), up to administrative rights (unrestricted/can create other users).

QL Server includes a series of pre-configured user rights and alert/event profiles that administrators can assign to new user accounts. Administrators can modify existing user profiles or create entirely new ones as needed.

User roles and permissions