What is Meeting Room Digital Signage?

What is Meeting Room Digital Signage?

What is Meeting Room Digital Signage?

Meeting room digital signage describes any electronic displays in and around your meeting spaces and conference rooms. It communicates important information to your visitors and employees. They come in many different formats. For example a wall-mounted touch screen, an interactive kiosk display, and a standard flat panel digital signage display. There are two main categories of meeting room signage:

  • Content that belongs inside the room itself,
  • Content that belongs just outside of the room.

Traditionally, conference room digital signage tools have been used in offices to communicate helpful details. For example the availability of meeting rooms and workspaces, interactive maps of the office, event details, and employee directories.

Today, meeting room digital signage is often used for a variety of other purposes. Especially when no meetings are scheduled, including promotional messaging, entertainment content, and information on company policies and procedures. Whether you are looking to enhance your meeting room experience, or simply want a convenient way to communicate important information to your visitors and employees, meeting room digital signage has numerous benefits for businesses of all sizes.

In the post-pandemic era, conference digital signage helps to communicate the new policies and procedures that have been put in place to keep everyone safe. For example, many businesses were using meeting room digital signage to display capacity limits, mandatory face-covering rules, and contactless check-in processes. Conference room digital signage is also being used to promote social distancing. They display meeting room layouts that facilitate 6 feet of distance between participants. By investing in digital signage software, you can help your business adapt to the new normal and keep your employees and customers safe.

Need more information?


What is Digital Signage?

Digital signage is a type of electronic display that is used to show information or advertising. It can be found in public places such as signage in schools, hospitals, airports, corporate offices, and shopping centers. Digital signage usually takes the form of a flat-screen TV or monitor, but it can also be an interactive touchscreen. The content that is shown on digital signage can be updated regularly, making it a flexible and effective way to communicate with the public. Digital signage can be used to display information such as timetables, maps, and news headlines. It can also be used for advertising, with businesses often using it to promote special offers or new products.

Digital signage is a powerful tool for communicating information to your visitors, customers, and employees in real time. This can help prevent confusion and help everyone stay on track. Additionally, using digital signage can help promote your brand and establish a more professional image for your company. Digital signage is a versatile solution that can be easily customized to fit your needs.

Philips tablet for meeting room

How to Effectively Use Conference Room Digital Signage?

Conference room digital signage streamlines your team’s workday with multiple benefits. Placing screens strategically offers real-time updates on room availability, preventing unnecessary bookings. These screens provide resources and instructions for ongoing meetings or tasks. An always-on, up-to-date screen minimizes confusion and maintains schedules. Digital signage also functions as a platform to share more about your business or brand.

For instance, you can include interesting facts, company news, upcoming events, and relevant updates that build goodwill with customers. Custom branding reinforces your company’s identity and projects a professional image.

In essence, digital meeting room signs optimize company processes and enhance team and customer communication. Whether boosting productivity, reinforcing brand identity, or keeping everyone informed, digital signage serves as a powerful tool to achieve these goals.

Template Corp Coms Video Weather And Room Occupation

Integrating Meeting Room Digital Signage With Your Existing Data Sources

If you’re looking to improve corporate communications and coordination within your team, meeting room digital signage can be a powerful tool. By integrating your meeting room signs with existing data sources like room booking information, employee schedules, and other relevant data, you can ensure that everyone has access to the most up-to-date information. Additionally, using meeting room digital signage can help promote your brand and establish a more professional image for your company.

There are many ways to integrate meeting room digital signage with your existing data sources, such as by syncing meeting room booking information and employee schedules with your meeting room displays. This can help ensure that meeting attendees have access to the meeting details they need, such as meeting times, locations, and agendas, as well as any meeting reminders or meeting content that you may wish to display. Additionally, integrating meeting room digital signage with your existing data sources can also help streamline meeting processes by providing meeting attendees with real-time analytics on team performance and meeting ROI, as well as information on meeting amenities and services offered in the office.

Make Sure Your Meeting Room Digital Signage is Not Too Distracting

To ensure that your meeting room’s digital signage is not too distracting or intrusive, it is important to carefully consider the placement and formatting of your meeting room displays. For example, you may want to avoid placing meeting room digital signage in high-traffic areas or in locations where meeting attendees are likely to be looking at their phones or laptops. Additionally, you may want to use meeting room displays with a user-friendly interface and design that is intuitive and easy to navigate, as well as meeting content that is clear, concise, and relevant to meeting attendees’ needs. By carefully considering the placement and formatting of your meeting room digital signage, as well as the type of meeting content you use, you can help minimize distractions and ensure that meeting attendees are able to focus on the meeting at hand.